ISO 41001 Certification

What is ISO 41001 Certification Facility Management System ?

ISO 41001 Certification Facility Management System – never let management go out of hand it is most vital essence for an organization to work for

ISO 41001:2018 is an international standard published by the International Organization for Standardization (ISO) for implementing the Facility Management System (FMS) in an organization.
ISO 41001 certification helps in the implementation of Facility Management (FM) System in your organization. It was last updated in 2018, and hence, it’s written as ISO 41001:2018. The framework of ISO 41001 certification is the same as that of ISO 9001, ISO 14001, and ISO 45001, which makes the integration among all these management systems easier.
ISO 41001 standard can be applied to organizations of any size or sector that are looking for defining the objectives of a sustainable FM system.

Here’s A Guide to Facility Management System (FMS)

Principles for ISO 41001 Certifications :

Customer focus – aiming to improve for the betterment of the interested parties and customer, this will help one sustain customer, increase customer base, makes sure to communicate their needs and expectation by monitoring throughout the organization.
Leadership – to achieve quality objectives leaders need to establish unity of purpose which is by aligning its strategy, policies, procedure and resource this will lead to better coordination of the organization’s processes one needs to establish a culture of trust and integrity, provide people with required resource, training, authority to act with accountability.
Engagement of people – for efficiency involve people of all levels, this can be done by communicating with the employees their needs in the organization, sharing knowledge, and experience, recognizing people’s contribution, learning, and improvement.
Process approach – when activities are understood and then executed then the efficiency of the delivered output will increase, by understanding the organization’s capabilities and determining resource constraints prior to action.
Improvement- improvement is important for an organization to maintain the current level of performance and to even keep on developing, this can be done by giving proper training and letting them understand that how does a work happens with that track, review and audit planning, implementation, recognize and acknowledgment, which will result into anticipation of internal and external risks and opportunity, improved process performance.
Evidence-based decision making – learn from mistakes, it is simply that decisions should be driven from evaluation of data, this will help one take better efficient solutions adding more, intuitions should never be neglected.
Relationship management – manage relations with relevant interested parties such as providers, one can achieve by keeping a well-managed supply chain that provides a stable flow of products and services, determining interested party’s relationship that needs to manage.

Why is there a need for ISO 41001 Certification?

The future of work primarily depends on the employee experience, but what about the environment of the physical workspace? The prerogative of staying updated on the dynamic trends related to how and where individuals work makes facility management a crucial factor for achieving organizational success.

The estimated value of the global facility management (FM) market will be worth USD 1 trillion by 2025.
Facility management is the backbone of every industry. It helps organizations provide a safe and healthy work environment by ensuring employees’ and clients’ safety.

Know about the Significance of ISO 41001 for Industries Globally

How ISO 41001 Facility Management System can Raise the Standard of your Organisation ?

ISO 41001 Certification enhances strategic planning and promotes tactical operations to meet customers and promotes tactical operations.
One of the ISO 41001 legal requirements is providing a safe and quality environment to the employees, in turn, it increases the productivity of the employees. It gives priority to the working conditions of the employees.
ISO 41001 is a legal requirement that facilitates sustainability and environmental considerations.
One of the benefits of ISO 41001 is that it helps to increase profits and focuses more on revenue-generating practices to increase profit margins.

PDCA Cycle

Plan – to think that what do we need to achieve in our organization
Do – to execute a planned action which will help us achieve the required objective
Check – monitor against the standards) (policies, objectives, requirements)
Action – finally implementing what has been rechecked.

Benefits of ISO 41001 Facility Management System(FMS) Certifications for Organisation

ISO 41001 Certification can help organizations in the following ways :-
It helps in improving the health and wellbeing of your workforce.
It ensures an increase in productivity Enhanced effectiveness and efficiency of your FM system.
It enables effective communication at all levels for better management. Improved consistency of services. Applicable to all types and sizes of organizations.
It is an internationally accepted standard and is preferred over other standards for Facility Management systems.

Requirements for ISO 41001 Certification Standard for Facility Management System

ISO 41001 Certification is an internationally recognized standard for Facility Management systems that are considered to upgrade and enhance the Facility of an organization.
The effective application of the Facility Management System in organizations can be accomplished by fulfilling certain necessary requirements. Out of these requirements, the first three are introductory in nature, whereas the last seven contain the specifications for implementation of the Facility Management System.
Let us understand the last seven sections in detail:-
SECTION 4 – Context of the organization : This section deals with understanding the requirements of your organization for implementing the Facility Management System. It also helps you in tailoring your FMS as per the requirements of your organization.
SECTION 5 – Leadership : This section emphasizes the role of top management in the implementation of FMS. The entire personals should be well aware of the roles and responsibilities.
SECTION 6 – Planning : This includes analyzing the current system in place and risk analysis, in order to mitigate those risks and set objectives for effective FMS. It also involves analyzing the organization’s interaction through different channels at all levels.
SECTION 7- Support : It includes management of all the resources for your FMS, including the control of documented information in the organization.
SECTION 8 – Operation : It deals with operational requirements for facility control. It also includes preparing the organization for any potential emergency.
SECTION 9 – Performance evaluation : This is to ensure that your FMS is efficient. This section monitors and measures to assess the current system and identify the scope for improvement.
SECTION 10 – Continual Improvement : This ensures that your FMS is effective. It includes a constant review of the conformity of your FMS with the set standard of ISO 41001.

Process of ISO 41001 Certification

If you are business-based, this section will guide you on obtaining ISO 41001 certification in your organization. Once you have developed your ABMS, it becomes important for you to operate it for some time and document the process before deciding to invite a certification body for ISO 41001 certification. You will need to fill up an application form that contains the details about your organization. The ISO Certification body of your choice will review your application form and provide you with a quotation, after which you may plan your certification audit.
There is some mandatory processes to obtain ISO 41001 Certification. After you have taken care of the documentation, you must follow the below-given steps for obtaining the certification:

Gap Analysis

Understand the prerequisites of ISO standards by analyzing each clause thoroughly. Analyze your system for any shortcomings. You may take help from any ISO consultant to get you through this stage.

Implementation

Prepare the required documents, records, and policies Perform internal audits and management review to understand gaps and practical realties Perform corrective actions to confirm conformities.

Certification

Fill the application form provided by the certification body Invite the auditors from certification body for audit and certification Get your management system ISO certified.

Stage One (documentation review) – At this stage, the auditors from the certification body verifies that your documentation meets the requirements of ISO 41001.
Stage Two (main audit) – In this stage, the realities of your processes are matched with your statements in the documentation for their compliance with the requirements of ISO 41001 standard.
the certification process goes further. Click here to view the next steps to the ISO certification process

ISO 41001 Frequently Asked Questions (FAQs) about Facility Management System Certifications

Question: What is ISO 41001?
Answer: ISO 41001 is a series of International Standards that focus on Facility Management. It provides guidelines and best practices for effectively managing facilities and supporting the organization’s overall objectives.
Question: What does ISO 41001 cover?
Answer: ISO 41001 covers various aspects of facility management, including strategic planning, operational processes, asset management, and performance measurement. It helps organizations optimize their facilities’ performance and contribute to their business success.
Question: What is the ISO 41001 standard?
Answer: ISO 41001 Standard’s purpose is to help organizations demonstrate efficient and effective FM, pursue consistency when defining FM requirements, and achieve sustainability.
Question: What is the aim of ISO 41001 Certification?
Answer: ISO 41001 is an internationally accredited standard for Facility Management System (FMS) which aims to provide a framework in delivering consistent facility management services in their products and services and ensures commitment to the customers in meeting their expectations.
Question : Why is ISO 41001 important?
Answer : ISO 41001 is essential because it provides a systematic approach to facility management, ensuring that resources are efficiently utilized, risks are managed, and services are aligned with the organization’s goals. It promotes best practices and consistency in facility management processes.
Question : What are the key benefits of implementing ISO 41001?
Answer: Implementing ISO 41001 brings several benefits, such as improved operational efficiency, enhanced risk management, better utilization of resources, increased customer satisfaction, and the establishment of a proactive approach to facility management.
Question: Is ISO 41001 focused on specific industries or sectors?
Answer: No, ISO 41001 is not limited to specific industries or sectors. It is a generic standard applicable to all types of organizations and facilities, from commercial buildings, industrial plants, healthcare facilities, educational institutions to government establishments.
Question: Which companies can use ISO 41001?
Answer: ISO 41001 can be used by companies in any sector — including factories, hotel industry, retail, technical assistance, and others that are using a CMMS. The only requirement is to have an infrastructure to manage!
Question: Can ISO 41001 help in reducing maintenance costs?
Answer: Yes, ISO 41001 can help in reducing maintenance costs by promoting preventive maintenance practices and efficient asset management. By optimizing maintenance schedules and addressing issues proactively, organizations can extend the lifespan of assets and minimize unexpected repair expenses.
Question: Is ISO 41001 certification right for me?
Answer: The requirements specified in ISO 41001:2018 can be applied to all organizations regardless of the type, size, location and scope of their business. The quality of an organizations facilities management affects the health and well-being of the majority of their stakeholders.